The product, in detail
One place that shows where your money stands.
Billingz turns scattered money events - invoices, expenses, and incoming/outgoing flows - into one clear picture. Here's how it works, screen by screen.
Control screen
Position, movement, and what to do, in one place.
The Control screen is the home of the product. Every visit answers three questions in seconds: where do I stand, what changed, and what’s the next move.
The next step
What needs you, at the top, with a button on each line.
Cash + days covered
The headline number, always there. No charts. No noise.
Money Map
Where your money came from and where it went, by category, against the same stretch before.
Three lines
What came in, where you stand, how long it lasts. Two seconds, full read.
Money Map
Where it came from. Where it went.
Money that actually moved, by category, against the same stretch before. Your balance is not your position: Cash Clarity, on Control, shows what is really yours.
- Came in
What actually arrived, by client and category.
- Went out
What actually left, by category: office, software, rent.
- Kept
Came in minus went out, for the period you pick.
- Against before
Each figure beside the same stretch of the period before.
SafeGuard
A warning before harm.
The next step shows on every plan. Control adds the signals. SafeGuard warns you before harm: the next 60 days, the risk on each invoice, the tax safety net, a supplier’s changed bank account.
Nothing overdue
€0 past due. Every sent invoice is inside its terms.
Two invoices to chase
€8,000 expected. Reminders are written for you on every plan. You send them.
Recurring costs steady
€1,500 / month. No new subscriptions detected this month.
Runway is covered
60 days at what goes out now, with VAT and tax already set aside.
Read from one example business: €4,200 balance, €8,000 expected, €1,500 recurring out, nothing overdue.
Invoices
Pipeline. Journey. Paid.
Every invoice has a status, a journey, and a runway impact. The system shows what is open, what has been paid, and exactly what to chase next.
The document carries every field your country's invoice needs: seller and bill-to blocks, line items, VAT handling, totals, amount in words, and full bank details with a SEPA QR. Ready to download as a PDF or send in one tap.
The document your client receives
VAT BG205512348
VAT BG203998741
Sample document. Company names, registration numbers, bank details and amounts are fictional.
To collect · Control
Know exactly what to chase next.
One calm view of every invoice that needs follow-up, sorted into overdue, due soon, and what to send next. A clear operational read, not a debt-collection workflow.
Overdue, due soon, final. Three counts, so you see pressure at a glance.
Per-invoice status. Timing, last reminder, and the recommended next step.
Filter and act. Jump straight to what needs a nudge today.
Reminders
The right tone, by how late it is.
Each unpaid invoice gets a ready-to-send reminder. The tone follows how late it is. You read it, then send it, and it is logged in the reminder history. On Control, a kind note can go in the last five days before the due date, for a client who usually pays late.
A short note once it is late.
A clear follow-up from 14 days late.
The last word, from 30 days late.
Free · 2 reminders per invoice · Core+ · unlimited + history
Expenses
Enter it, attach the receipt, or import.
Every expense logged shows its impact on cash and runway immediately. VAT-aware categorization. Recurring detection. No accounting language.
VAT-aware
Custom rates, country-specific rules.
Capture fast
Quick manual entry, a photo of the receipt attached, or bank import.
Recurring
Recurring costs set up once (Core). What repeats and what went up: Control.
Counted at once
Every cost is part of what goes out, so how long your money lasts stays true.
Activity
Every move, in one feed.
Invoices sent, payments received, expenses logged, reminders sent - every event in the business lands in one running feed. Open it and you know what just happened, without reconstructing it from memory.
One timeline
Money in, money out, and what you sent, in order.
Filterable
Narrow to invoices, payments, or expenses in a tap.
Web app
Same clarity, full desktop workspace.
Billingz runs as a responsive web app. On a larger screen the layout opens into a full workspace - persistent navigation on the left, your Control surface and Money Map with more room to work.
FAQ
What it does, and what it doesn’t.
What does “covered for 60 days” actually calculate?
Runway is your cash after the VAT you hold and the income tax you set aside, divided by what goes out each day. Money you are owed counts only once it arrives, so hope does not inflate the number. For example: €4,200 in the account, €1,200 of it VAT and tax, so €3,000 is yours to run on. At €1,500 a month going out, that covers 60 days: Calm. It is a rule-based calculation from your own recorded data, recomputed as your numbers change. A signal about your position, not a prediction and not financial advice.
Does Billingz replace my accountant?
No, and it doesn't try to. Billingz is not accounting or bookkeeping software. It gives you the operational picture between accountant visits, and produces accountant-ready reports so those visits get shorter. Your accountant stays; the surprises go.
Where is my data stored?
In the European Union, on AWS in Frankfurt. Data is encrypted in transit and at rest, and card payments are processed by Stripe, so card details never touch Billingz systems. The full list of providers is public on our subprocessors page.
Do I need to understand VAT rules to send a correct invoice?
You don't need to memorise field lists. Billingz gives you every field your country's invoice needs and prompts for what your country requires: the rates and tax treatment are yours to choose, and responsibility for what you enter stays with you. Billingz does not connect to tax authorities. It processes your income and expenses, including invoices created elsewhere, and reporting to your tax institutions remains yours.
Guide: How to make an invoice that gets paidWhat happens in a month where I don't invoice anyone?
Nothing breaks and nothing punishes you. Your expenses, runway and signals keep working, and a quiet month is exactly when the “how long am I safe” answer matters most. On Free, the 3-invoice allowance simply resets next month.
Can I use Billingz outside the EU?
Yes. Invoicing rules are documented for 42 markets: every EU country, the UK, Switzerland, Norway, Iceland, the whole Western Balkans including North Macedonia, Moldova, Ukraine, the United States, Australia and New Zealand. Each market gets documents in the local language and format, plus an international version in English for cross-border work. EU rules come first, and coverage deepens with each release.
Guide: Do EU freelancers charge VAT on cross-border invoices?Product progression
From operations to control.
Built as a progression, not just a tool. Each layer compounds retention and value.
Try the product
- 3 invoices per month
- 2 reminders per invoice, tone suggested
- Runway, always visible
- Ask Billingz: 5 conversations a month, up to 2 a day
- Your accountant joins free
Run your business
- Unlimited invoices and reminders
- Ask Billingz: 15 conversations a month, up to 3 a day
- Recurring invoices and costs
- Expense tracking with bank import
- Accountant exports and reports
Understand your position
- Ask Billingz: 30 conversations a month, up to 4 a day
- Cash Clarity
- To collect: who owes what, by age
- Risk indicators
- Client exposure and payment speed
Anticipate what is coming
- Ask Billingz: 50 conversations a month, up to 6 a day
- Ahead: the next 60 days, with a shortfall warning
- Per-invoice risk scoring
- Tax safety net
- Supplier bank-change alert
Each tier inherits everything below it.
See full pricing and comparison →Stories
See it through someone’s eyes.
Five professions, the same change: the whole business in one place.