Free to operate — what's left after the above. Your real operating room.
Indicative planning view only. Confirm obligations with your accountant.
See what's actually yours
Cash Clarity separates VAT held, tax reserve, and committed outflows from your operating cash. Available on Control.
Do this now
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—
—
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Suggested actions are based on patterns, not professional advice.
Your financial signals
Three live scores that tell you the shape of your money right now
Insights are based on available data and may change as new data is added.
SafeGuard · 30-Day Forecast
Apr 24 · Cash turns
If Acme doesn't pay
Risk
May 1 · Pressure builds
Studio Noir delay
Watch
May 8 · Stable
If both collected
+€4,200
Know your next 30 days.
SafeGuard spots the risks before they land.
If this client pays late → you run out in 8 days
SafeGuard · Active
You stay stable if €2,400 is collected.
Without it → risk starts in 9 days
Projection based on the last 60 days of activity. Estimates may shift as new data arrives — for planning, not professional advice.
Import your data
Drop a spreadsheet — bank statement, Stripe export, or any file with date, amount, and description. We'll detect what each row is and let you fix anything on the preview.
Drop your file here
or tap to browse · CSV, Excel (.xlsx, .xls) · first row can be headers
What we look for
A date, an amount, and a description. Negative amounts become expenses, positive amounts become income. You'll be able to edit every row before anything is saved.
Review & import
Check every row. Nothing is saved until you confirm.
Date
Description
Amount
Type
Category
Demo invoice
Quick demo — nothing will be sent
Your invoice
Three fields. See what Billingz produces.
€
New invoice
Start the invoice. Compliance details come at send.
Pro-forma can be paid before the final invoice is issued. If payment arrives first, mark the pro-forma as paid, then issue the final invoice. Billingz carries the payment forward and avoids double counting.
Select the original invoice that this credit note reverses. Only paid or sent invoices can be reversed.
Auto-generated from your prefix. Override if your accounting requires a specific number.
Type any name — you don't need a saved contact.
Description × quantity × unit price.
Country-based VAT presets. Confirm details with your accountant.
Defaults to your Business Profile payment terms if blank.
Tax deducted at source. Italy (20%), Spain (15–21%), Portugal (20%), Romania (16%). Amount auto-calculates from invoice subtotal.
Bulgarian VAT Act requires every invoice to be marked as Original (for the recipient) or Copy (for the supplier's records).
Unlock with Control or SafeGuard
Reflected in preview
#7C3AED
#1E1B4B
Changes apply to your next preview. Logo and colors stay with your business profile.
Payment accounts on this invoice
Choose which of your bank accounts to display on this invoice. Showing more than one lets your client pick whichever bank works best for them — common in markets like North Macedonia where multi-bank invoices are standard practice.
Make this recurring
Auto-generate this invoice every month for this client.
Auto-send
On: invoice is sent automatically. Off: created as draft for you to review.
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Notes for this invoice
Free text shown at the bottom of this invoice. Use for tax explanations (VAT exemption, reverse charge), payment instructions, project context, or any one-off note. Different per invoice — does not affect other invoices.
Preview
Your Business
Freelance services
Invoice
#INV-DEMO
Issued today
Bill to
Client name
Dates
Issued:— Due:—
DescriptionAmount
Service description
1 × €0.00
€0
Total€0
Real invoices include payment details, VAT handling, and compliance checks.
€0 is now expected · Your runway impact appears here
This invoice may be paid lateUnlock SafeGuard →
⚡
See why this invoice is risky
SafeGuard breaks down the risk factors and recommends action
Unlock →
Risk indicators are informational only and do not guarantee payment behavior.
Before sending
A few details before we send.
These fields keep the invoice compliant and payable. We only ask for what's missing.
Collections
Invoices that need follow-up
0
Overdue
0
Due soon
0
Final suggested
A calm, operational view — not a debt-collection workflow.
Invoice journey
—
Collection
Status—
Due in—
Last reminder—
Recommended—
—
Invoice
—
Total—
This invoice may be paid lateUnlock SafeGuard →
⚡
See why this invoice is risky
SafeGuard breaks down the risk factors and recommends action
Unlock →
Risk indicators are informational only and do not guarantee payment behavior.
Reminder
Reminder history
Actions
Suggested actions are based on patterns, not professional advice.
History
Show ›
✅
Invoice sent.
Tracked in Activity and Invoices.
👤
Save this client to contacts?
Quick re-invoicing and payment history per client.
What happens next
PDF ready to share with your client
Invoice tracked — appears in Activity
If unpaid by the due date → you'll be reminded
Expenses
This month · runway impact
Total spent · this month
€0
No expenses yet
Add expense
Logging this reduces your runway
Net
—
VAT
—
Total paid
—
Expense VAT is used for planning and export. Confirm treatment with your accountant.
Loan terms
Enter amount + term to see your monthly installment
Free text — visible in expense detail and activity.
−€0 · You lose 0 days of runway
Scan Receipt
📷
Tap to scan or upload
We'll read the amount and supplier automatically
Receipt detected — confirm details below
Log income
Money received that wasn't invoiced through Billingz — keeps your runway accurate.
Link this to one of your saved clients so payment history stays clean.
+€0 · Extends runway by 0 days
Edit income
Adjusting amount will rebalance your cash position.
Add contact
Start with what you actually need to invoice. Tax IDs and registration numbers live in Advanced — only required when you're invoicing B2B with VAT.
Required — choose VAT-registered or Not VAT-registered.
Required because this contact is marked VAT-registered.
Used on invoices for legal identification of this contact.
The person legally responsible at this contact.
Edit contact
Update the details of this contact. Changes apply across invoices and activity.
Required — choose VAT-registered or Not VAT-registered.
Required because this contact is marked VAT-registered.
Used on invoices for legal identification of this contact.
The person legally responsible at this contact.
Contacts
Clients & suppliers
Business Profile
This is you — the seller on every invoice you issue. Fill it once, every invoice picks it up automatically.
Country suggests a default currency. Base currency controls Control, runway, and reports.
Invoicing defaults
Used as "INV-1001", "ACME-1001", etc.
Payment details
Bank accounts and transaction accounts that appear on your invoices. Add multiple accounts for different currencies · Billingz will pick the right one per invoice.
No payment accounts yet. Click + Add account to set up your first one.
Bank charges on cross-border wires
Tells your bank who pays the transfer fees. Default applies to every invoice you send.
Online payment links
Stripe, Revolut, or other payment links your clients can click to pay. Optional — appears on invoices when enabled.
No payment links yet.
Required — choose VAT-registered or Not VAT-registered.
Required because you marked your business as VAT-registered.
Used on invoices for legal identification of your business.
The person legally responsible for signing on behalf of your business.
Default location shown on invoices as where the service was performed. Defaults to your city if blank.
Cash Clarity
Planning view — not all cash is free cash
Cash Clarity separates your balance into what you actually own, what you hold for the state, what you plan to set aside, and what you've already committed. Configure each layer to match how you think about your money.
VAT holdback
Subtract VAT collected on paid invoices from your operating cash. You'll owe this to the state.
Suggested tax reserve
A planning rule — a percentage of your net paid revenue to set aside. Not a statutory calculation.
Include committed outflows
Subtract expected outgoing obligations (unpaid expenses and recurring run rate) from your operating cash.
📄
A business sent you an invoice using Billingz.
About Billingz
This invoice was created with Billingz.
Billingz helps freelancers and small businesses track invoices, expenses, and financial position — without accounting complexity.
1
Know what's waiting to be paid
Every invoice you send becomes a tracked, real-time signal — not a guess.
2
See what you can really spend
Cash position, runway, and pressure — in one read, not a spreadsheet.
3
Stay in control without finance stress
Designed for operators who hate accounting, not accountants.
Built for freelancers and small businesses across the EU. billingz.com
Referrals
Your work introduces Billingz.
Every invoice you send carries a quiet signal that this was built with Billingz. When recipients explore the product, that's a verified referral — and it unlocks Billingz value for you.
No invite links. No spam. Just your work, doing its job.
Milestones & rewards
0 verifiednext at 1
Recent recipient activity
Demo · Simulate recipient activity
For prototype demos: simulate how a recipient interacts with one of your sent invoices.
Currency & Conversion
How Billingz normalizes your money across currencies
Base currency
€
EUR
Control cash, runway, and the score engine all use this currency. Invoices and incomes in other currencies are converted automatically using the rates below.
To change the base currency, edit your Business Profile → Default currency.
Conversion rates
Per 1 unit base
Static prototype rates. Production version will fetch live rates from a regulated FX provider (ECB or equivalent).
How normalization works
When you mark a non-base-currency invoice as paid, Billingz records the source amount on the invoice and the converted amount on your Control cash. Your invoice keeps its original currency for client communication. Your runway and pressure score always speak in your base currency, so the math stays consistent regardless of how many currencies you bill in.
Control uses normalized base currency. Invoices keep their original currency.
Money Map
Where your money is, comes from, and goes
More
Finance
🎯
Control
Your position and next action
›
🛡
SafeGuard
See what threatens your next 30 days
›
📊
Money Map
Where your money comes from and goes
›
🌐
Referrals
Your invoices introduce Billingz
›
Settings
🏢
Business Profile
Your seller identity on every invoice
›
👥
Contacts
Clients & suppliers
›
💱
Currency & Conversion
Base: EUR · 7 supported
›
🧾
Cash Clarity
VAT, tax reserve, committed outflows
›
🏦
Connect bank (coming later)
Automatic balance sync — not available yet
›
🔔
Notifications
Invoice reminders, runway alerts
›
🎨
Appearance
Switch to light mode
›
🔄
Recalculate position
Update your income and expenses
›
Data
📥
Import your data
CSV or Excel — bank statements, Stripe, PayPal, anything
›
Accounting
📊
Send to accountant
Billing documents, expenses, and VAT summary
›
Account
⭐
Your plan
Free · Start
›
Legal
📄
Terms & Conditions
How Billingz is meant to be used
›
Send to accountant
Accountant-ready reports covering billing documents, expenses, and VAT. Everything your accountant needs to keep records and reconcile with filings.
Recommended
Send full package to accountant
Downloads the Billing documents report, Expenses report, and VAT summary in one go — ready to email or upload to your accountant.
Individual reports
Billing documents report
Invoices and pro-formas — sent, paid, and converted lineage preserved
Expenses report
Date, supplier, category, currency, VAT — with receipt reference column for future OCR
VAT summary
Monthly sales VAT, expense VAT, and net VAT — in base currency
Monthly VAT summary — preview
Terms & Conditions
Last updated: April 2026 · By using Billingz you accept the terms below.
1. Nature of Service
Billingz is a software tool that helps freelancers and micro-businesses organize invoices, expenses, income, and runway visibility. It is an operational and informational product. It is not a bank, payment institution, accounting firm, tax authority, or licensed financial advisor.
2. No Financial Advice
Nothing inside Billingz — including runway estimates, score bands, risk indicators, suggested actions, SafeGuard scenarios, or any copy on any screen — constitutes financial, investment, legal, or tax advice. Outputs are informational signals derived from the data you enter. Decisions based on them are yours alone.
3. No Guarantee of Accuracy
Billingz computes estimates from the data you provide and from general heuristics. Results can be wrong, incomplete, or outdated. We do not warrant that any calculation, forecast, score, or recommendation is accurate, current, or fit for any particular purpose.
4. User Responsibility
You are responsible for the accuracy of the information you enter, for your own invoicing and bookkeeping decisions, and for verifying anything Billingz surfaces before acting on it. Billingz is a tool that supports your judgment; it does not replace it.
5. Invoicing and Compliance
Billingz helps you generate invoice documents. You are responsible for confirming that each invoice meets the legal, tax, VAT, and regulatory requirements applicable to you and to your clients in their jurisdictions. Billingz does not certify legal compliance of any document it produces.
6. No Custody of Funds
Billingz does not move, hold, transfer, or process money. It does not connect to your bank to execute payments. It records and organizes financial information only. All actual money movement happens outside Billingz through your own banking and payment providers.
7. Limitation of Liability
To the fullest extent permitted by law, Billingz and its operators are not liable for any direct, indirect, incidental, or consequential loss arising from your use of the product, including missed payments, tax or compliance errors, lost opportunities, or decisions made in reliance on any output from the tool.
8. Data Usage
You own the data you enter. Billingz processes that data to compute the views, scores, and estimates you see inside the product. We take reasonable measures to protect it, but no system is perfectly secure; you accept the residual risk inherent in using cloud-based software.
9. Changes to Service
Billingz may add, remove, or modify features, scoring logic, pricing, and these terms at any time. Material changes will be communicated through the product. Continued use after a change means you accept the revised terms.
10. Acceptance
By creating content in Billingz — onboarding, saving a business profile, creating an invoice, or otherwise using the product — you acknowledge that you have read, understood, and accepted these terms.
Questions? Reach out to your Billingz contact.
Your plan
Four levels of control, each unlocking a new outcome
Start
Free
Try the product and send your first invoices.
Current
€0/mo
What's unlocked
What's next
Continue
Based on your activity
Your business has grown.
Stay in control without limits.
Stay in control
Based on your usage
€17/month
Cancel any time.
Checkout
Confirm your subscription
Plan
SafeGuard
€29.00 / month
or pay by card
Total today€29.00
Demo checkout · no real charge is made.
⭐
Welcome to SafeGuard
Your system is ready.
Forecast, risk detection, and recommendations are now active on Control.
Set your starting balance
Enter the cash you have available today across all accounts.
Rough is fine. You can update this any time.
Add Money
Is money coming in or going out?
↓
Incoming
Money you're receiving or expect to receive
›
↑
Outgoing
Money you spent or will spend
›
Incoming
📄
Create invoice
Request payment from a client
📥
Bring existing invoice
Already issued elsewhere · track and follow up here